Best Proforma Invoice Software for Indian Businesses: GST Compliant Tools 2026

Introduction to Proforma Invoices in India

A **proforma invoice** is a preliminary document sent to buyers outlining the estimated costs, terms, and details of goods or services before the final transaction. For Indian businesses, especially small and medium enterprises (SMBs), using reliable proforma invoice software ensures GST compliance, accurate tax calculations like SGST, CGST, and IGST, and professional presentation[1][3][7]. These tools simplify creating proformas for exports, imports, projects, or regular sales, reducing errors and saving time[5][7].

Why Indian Businesses Need Proforma Invoice Software

In India's dynamic market, businesses handle diverse invoicing needs, from **rent invoices** for property dealings to quotations and challans. Manual invoicing leads to mistakes in HSN codes, tax slabs, and totals. Top software automates these, supports amount in words, signatory fields, and round-off options, ensuring compliance with GST laws[1][3]. They also track client history, inventory, and payments, boosting efficiency[1][2].

Top Proforma Invoice Software Options for India

Several tools stand out for Indian SMBs. Here's a breakdown:

• Sleek Bill: Intuitive interface for proforma, GST tax invoices, and bills of supply. Features sleek designs, auto tax calculations based on client state, PDF export, email integration, and data backup. Compatible with Windows XP to 10. Ideal for retailers and service providers[1].
• Stock Register: Free proforma invoice generator with online saving. Add business/customer details, items, notes, T&C, bank info. GST compliant, downloadable as PDF. Integrates with inventory management for wholesalers/distributors[2].
• Pice App: All-in-one GST billing for invoices, challans, proformas. Cloud-based with mobile app, auto backups, multiple payments (UPI, NEFT), inventory tracking, and reports. Perfect for small businesses streamlining operations[3].
• Swipez and Refrens: Free creators with logo addition, email/SMS sending, online payments, automated reminders. Customizable GST formats for professional use[6][9].
• Tally and Others: Support recurring, export/import proformas with HS codes, Incoterms. Best practices include clear labeling and aligning with final tax invoices[7].

Key Features to Look for in Proforma Software

Choose software with GST support, customizable templates, auto-calculations, multi-currency, and integration for **rent invoice** generation in real estate. Security via local/cloud backups, mobile access, and analytics for cash flow are crucial[1][3][5]. Free trials like Stock Register's 7-day option help test fit[2].

How to Create a Proforma Invoice Easily

Steps: Select a maker tool, add seller/buyer details, list items with quantities/prices/taxes, include terms, generate PDF/email. Tools like Sleek Bill or Stock Register handle this in minutes[1][2][4]. For exports, add packing/shipping details[7].

Benefits Beyond Invoicing

These platforms manage inventory, suppliers, profits, and reports. Reduce payment defaults with UPI options, impress clients with branded designs, and scale operations seamlessly[1][2][3]. Testimonials praise simplified workflows[1].

Conclusion: Pick the Best for Your Business

For Indian SMBs, Sleek Bill excels in usability, Stock Register in free tools, Pice in comprehensive GST features. Start with free versions to find your match and elevate invoicing[1][2][3]. This ensures error-free, professional proformas tailored to India's regulations.