Create Proforma Invoice Online: Top Free and Paid Options

A **proforma invoice** is a preliminary bill sent to buyers before goods or services are delivered, outlining costs, terms, and details like shipping weight and taxes. It's essential for international trade, quotes, and even **rent invoice** scenarios where landlords provide estimated rental charges upfront.[1][2][3]

What is a Proforma Invoice and Why Use One?

Unlike a standard invoice that demands payment, a proforma invoice serves as a quote or commitment. It helps buyers understand transaction terms, avoiding misunderstandings. For businesses, it's crucial for customs declarations in exports. In rental contexts, a **rent invoice** proforma can detail monthly rent, deposits, and utilities before signing a lease.[2][3]

Key elements include seller and buyer details, issue date, item descriptions, quantities, unit prices, taxes, totals, and validity period. Tools like Billdu and Raseed make adding these effortless.[1][3]

Top Free Proforma Invoice Generators

Free tools democratize professional invoicing without upfront costs. Here's a breakdown of the best options based on features, ease, and limitations.[1][2][3]

1. Billdu Proforma Invoice Generator

Billdu offers a completely free PDF generator. Fill in business details, client info, dates, items, prices, taxes, and invoice number. Customize with logos, colors, and 5 stunning templates. Email directly or download PDF instantly. Registration unlocks plans from $3.99 for unlimited docs.[1]

2. InvoiceTemple Free Proforma Tool

InvoiceTemple automates billing with no ads. Add logos, signatures, manage client portfolios, schedule sends, and access reports like GST and payments. Convert proformas to final invoices with one click. Supports multiple currencies for global clients, ideal for **rent invoice** in multi-region rentals.[2]

3. Raseed Online Proforma Maker

Raseed creates winning proformas in minutes. Customize templates, include tables for items, quantities, rates, and amounts. Send via email/WhatsApp link or PDF print. Convert to final invoices easily, saving re-entry time. Perfect for detailed **rent invoice** proformas with breakdowns.[3]

Other Free Options

• Invoice Fly: Unlimited beautiful proformas with clicks.[8]
• FreeInvoiceBuilder: Predefined format with all fields.[10]
• QuickBooks AI Generator: Autofills details, though more general invoicing.[4]

Paid Proforma Invoice Options and Upgrades

Free tools often limit volume or features; paid plans add automation and integrations.

• Billdu Paid: From $3.99/month for unlimited proformas, dashboard access, mobile app.[1]
• InvoiceTemple Pro: Multi-business support, scheduled delivery, comprehensive reports.[2]
• QuickBooks: Automated invoicing, payments via card/ACH, sales tax calc.[4]
• Canva Invoice Maker: Drag-drop editor, payment links, folders for organization ($12.99+/month).[7]

How to Create a Proforma Invoice Step-by-Step

1. Choose a generator like Billdu or Raseed.[1][3]

2. Enter your business details (name, address, logo).

3. Add client info and dates (issue, delivery).

4. List items/services, quantities, rates, taxes. For **rent invoice**, include rent amount, duration, deposits.[2]

5. Calculate totals, add terms.

6. Customize design, preview, send/email/PDF.

Pro tip: Always specify it's a proforma, not payable yet.[3]

Proforma for Rent Invoices: Special Use Case

Landlords use **rent invoice** proformas to quote tenants on rent, utilities, maintenance. Tools like InvoiceTemple handle multi-currency for international students, while Raseed's tables break down monthly charges clearly. Convert to actual rent invoice post-agreement.[2][3]

Benefits of Online Generators

• Speed: Minutes vs. hours manually.[1]
• Professionalism: Templates impress clients.[1][2]
• Mobile/Desktop: Access anywhere.[2]
• Conversion: Seamless to final invoices.[2][3]
• Reports: Track finances.[2]

Limitations and Tips

Free versions may lack unlimited use or advanced reports. Test multiple tools. For high volume, upgrade. Ensure compliance with local laws, e.g., GST in India.[2][3]

Integrate with payment gateways like PayPal for faster collections post-conversion.[5]

Conclusion: Pick Your Tool Today

Start with Billdu or Raseed for free proformas. Scale to paid for growth. These tools streamline quoting, including **rent invoice** needs, boosting efficiency and professionalism.