What Billing Software Supports Cashback and Rewards on Every Invoice and Rent Invoice Payment?

Why Look for Billing Software with Cashback?

Traditional billing tools focus on generating invoices and recording payments, but modern billing software with cashback can also help you recover part of your spend. By combining invoicing, payment processing, and rewards, you can lower your effective costs on everything from supplier bills to each rent invoice you pay by card. Instead of treating invoices as pure outflows, cashback-ready platforms turn them into an opportunity to earn back a percentage of your expenses while keeping records clean for accounting and tax compliance.

1. BILL Spend & Expense (Divvy) – Card Rewards on Invoices

BILL Spend & Expense (formerly Divvy) is a spend management and corporate card platform tightly connected to the BILL accounts payable ecosystem. When you pay vendors with the BILL corporate card, you earn rewards points on every qualifying transaction, which can be redeemed as cash back, statement credits, gift cards, or travel reimbursements.[1] The points you earn depend on your billing cycle and the transaction type, with higher multipliers for categories like restaurants, hotels, and recurring software subscriptions.[1] Once redeemed for cash back, the money can be sent to your bank through ACH or mailed as a check, giving you flexibility in how you receive the benefit.[1]

From a billing perspective, this means that every time you pay a supplier invoice, subscription charge, or even a recurring rent invoice using the BILL card (as long as the transaction qualifies), you get rewarded. The underlying BILL AP product lets you intake invoices, set approval workflows, and schedule payments, while the card layer ensures you earn on eligible card-funded outflows. For businesses looking to consolidate AP, spend controls, and rewards in one system, BILL is a strong option.

2. Expensify with the Expensify Card – Cashback on Business Spend

Expensify is widely known for expense reports and receipt tracking, but the Expensify Visa commercial card adds a direct cashback element. With this card, you can earn 1% cash back on every swipe, and that rate increases to 2% cash back if your total monthly spend across cards reaches $250,000 or more.[2] According to the provider, this cashback applies to U.S. purchases, and organizations that route at least half of their monthly expenses through the card can also qualify for a 50% discount on their Expensify software bill.[2]

If your team uses Expensify to code invoices and reimbursements, paying vendors or landlords by card where possible allows you to tie each bill, including a rent invoice for your office or warehouse, directly to a cashback-generating transaction. The system automatically matches card charges to invoices or expense reports, giving finance teams both granular visibility and a measurable return on their outgoing payments.

3. Odoo Customer Invoices Cashback Module

For organizations running Odoo as an ERP or accounting platform, there is a dedicated Customer Invoice Cashback Management module available on the Odoo Apps store.[3] This extension lets you configure a cashback journal in the Invoicing/Accounting settings and define cashback values either as a percentage or a fixed amount.[3] When customer invoices are paid, the module automatically generates the related cashback entries and reconciles them, so both the revenue and the cashback liability or expense are booked correctly.[3]

The module also shows the calculated cashback amount on the printed invoice PDF, meaning customers can see the value of the incentive directly on the document.[3] From a use-case perspective, a landlord or property management company using Odoo could issue a monthly rent invoice that displays a small cashback or loyalty credit on timely payment. Likewise, retailers and service businesses can use this tool to provide ongoing rewards to repeat customers while keeping accounting entries precise and auditable.

4. RetailzPOS – Cashback at the Point of Sale

RetailzPOS is a point-of-sale solution that introduces a specific POS cashback feature for retail environments.[5] The platform allows customers to receive cash back during checkout when they pay with a PIN-activated debit card, effectively turning your store into an ATM alternative.[5] This can improve customer satisfaction and foot traffic, since shoppers can withdraw a set range of cash amounts while making purchases instead of visiting a separate ATM.[5]

Although this cashback model is slightly different from invoice-based rewards, it still touches your billing workflows. For example, if you invoice commercial clients or tenants through RetailzPOS and they settle an outstanding rent invoice or bulk purchase at the POS, you can enable convenient debit-card cashback as part of that process. The system’s customizable cashback limits keep control over how much cash can be withdrawn per transaction, simplifying reconciliation at end-of-day.

5. Helios with CashBack Payment Card Integration

Helios is a software platform commonly used by salons and membership-based businesses. Through integration with a provider called CashBack, Helios offers a CashBack Payment Card Updater that automatically refreshes customer card details when cards are lost, stolen, or expire.[4] This feature runs monthly to ensure stored payment data is current, protecting recurring membership income.[4] Beyond card updating, Helios highlights that a full CashBack account can provide monthly cashback on all transactions, integrated gift cards, customer loyalty programs, and secure, PCI-compliant processing.[4]

In practice, if you bill members by recurring card charges—similar to collecting monthly rent from tenants in a salon booth-rental model—this integration reduces failed payments and adds a cashback layer to each successful charge. That means every automated debit linked to a digitally generated invoice, including any rent invoice equivalent, can contribute rewards back to the business while maintaining a smooth customer experience.

6. Invoice Rebates and vCard Cashback with Platforms like Ottimate

Some AP automation platforms focus less on card-specific reward programs and more on structured rebates. For example, Ottimate describes how businesses can earn money back on invoices through customer or supplier rebates, card-based cashback, and virtual card (vCard) programs.[6] In this model, you might enroll in supplier rebate agreements where a portion of your annual spend is returned as a rebate, or you can use a virtual payment network that pays you a percentage of each invoice you settle via virtual card.[6]

From a billing software perspective, this approach pairs your invoice approval workflow with a payment method that inherently carries a rebate or cashback incentive. When you process a rent invoice from a property management firm or landlord through a supported vCard network, the platform may share interchange revenue or offer direct rebates based on spend volume.[6] Over a year, these rebates can significantly reduce your net occupancy costs while keeping all payments fully documented inside the AP and general ledger modules.

7. Corporate Card and Open-Source Billing Ecosystem Options

Beyond the explicitly documented cashback and rebate platforms above, there are broader ecosystems that can be combined with cashback-enabled payment tools. Open-source billing engines like Kill Bill provide flexible subscription and usage-based billing, which you can pair with an external corporate card program that offers cashback on all outgoing transactions.[7] Similarly, modern spend platforms and corporate cards advertise unlimited or high-rate cashback for business purchases, which can apply to invoice payments and recurring charges such as a rent invoice when the merchant accepts card payments.[10]

In these configurations, the billing engine is responsible for generating accurate invoices, schedules, and tax calculations, while the card program turns payment execution into a reward-generating activity. This separation of concerns lets you choose the best-of-breed billing stack while still capturing cashback benefits on the payment layer.

How to Choose the Right Cashback-Supporting Billing Stack

When evaluating which billing software and payment tools to adopt, start with your primary use cases. If you need deep accounting integration, multi-entity support, and frequent card-based payments, platforms like BILL Spend & Expense or Expensify’s card ecosystem may offer the greatest advantage. If you are already invested in Odoo, the dedicated Customer Invoices Cashback module provides a direct way to track, post, and display cashback amounts right on invoices, including any rent invoice templates you use. Retail and membership businesses might benefit most from POS-focused solutions like RetailzPOS or Helios with CashBack integration, where cashback and card-updater features support daily customer interactions.

You should also weigh how cashback, rebates, and rewards are redeemed—whether as direct cash deposits, statement credits, or vendor-specific rebates—as well as the transaction types that qualify. Some programs have category-based multipliers, while others offer a flat rate across all purchases. Mapping these rules to your expense mix (for instance, how much you spend each month on rent, utilities, software subscriptions, and inventory) helps you estimate the effective savings you can achieve by routing payments through a particular billing and card stack.

Finally, ensure that your selected tools can produce clean, auditable data. Detailed invoices, clear postings of cashback or rebate entries, and reliable reconciliation processes are critical for compliance and financial reporting. With the right combination of billing software and cashback-enabled payment methods, every outgoing invoice—from supplier bills to your largest recurring rent invoice—can become an opportunity to bring a portion of your spending back into the business.