What Billing Software Works on Mac? Top Invoicing, Rent Invoice & Accounting Tools Compared

Why you need Mac-friendly billing software

If you run your business on a Mac, the right billing software for Mac can save hours every month, reduce mistakes, and keep your cash flow predictable. While you can technically create a basic rent invoice or customer invoice in a word processor or spreadsheet, that approach quickly breaks down as volumes rise, tax rules change, and you need detailed reports for accounting or compliance. Professional Mac-compatible invoicing tools automate calculations, store customer and tenant data, and send documents in a few clicks, all while staying in sync across your Mac, iPhone, and iPad.

Types of billing tools that work on Mac

On Mac, you can choose between three broad categories of billing software:

First are native macOS applications that you download and install directly on your Mac. These feel highly integrated with macOS, often support Apple Silicon, and work well offline. Second are cloud-based invoicing platforms that you access through Safari or another browser on macOS; these also work on Windows and mobile devices, and they are ideal if you collaborate with a remote team or switch devices frequently. Third are cross-platform mobile apps from the App Store that run on iOS, iPadOS, and increasingly on Apple Silicon Mac hardware, which is useful if you want to create a quick rent invoice on your phone and later review it on your Mac.

Rent Invoice: specialized rental billing that runs on Mac

For landlords and rental businesses, Rent Invoice is a dedicated billing and accounting application focused on recurring rent, deposits, and property-related cash flow. The app provides vouchers for invoicing, accounting, inventory management, purchase, POS, and tax-related billing, and is marketed as a general billing solution for both rental and non-rental businesses.[1] It allows you to create a recurring rent invoice, e-invoices, quotations, delivery challans, purchase orders, and various receipts in a single interface, which is particularly attractive if you manage both rental income and product or service sales.[1]

According to its App Store listing, Rent Invoice works on iPhone, iPad, and Mac as long as the Mac is running the required version of macOS and uses Apple Silicon hardware.[1] That means property managers can prepare tenant bills on a desktop, check overdue rent invoices on an iPad, and send reminders from an iPhone. The app includes rental-specific features such as pickup and return tracking, wash and repair vouchers, top-product and top-customer reporting, and rent-specific reports like receivables and profit and loss.[1] If you need a specialized Mac billing app for rental operations rather than a generic invoicing tool, Rent Invoice is one of the most focused options.

Cloud-based Rent Invoice solutions for Mac browsers

In addition to the App Store version, RentInvoice also offers a browser-based solution that you can access from any Mac with an internet connection. The web platform is designed specifically for property management needs: it helps track rental payments, manage recurring billing cycles, handle tenant billing, generate rent invoices, and support rent tracking and property accounting in one place.[2] Because it runs in the browser, there is no macOS-specific installation, and you can log in from your MacBook at home or an office iMac with the same account data.

The online service targets diverse rental scenarios, including lease invoicing, subscription-style rental contracts, equipment rental, event rental, car rental, and general landlord software.[2] This makes it particularly useful if you handle multiple kinds of rentals and need to issue a professional rent invoice for each contract type, while also keeping unified statements for tenants and accurate records for your accountant or tax advisor.

General invoice software that works well on Mac

For non-rental businesses, or for landlords who also sell services and products, there is a growing ecosystem of invoice software built or optimized for macOS. A comparison of invoice tools for Macs highlights several popular options, including GrandTotal, sevDesk, and weclapp, each with different strengths and pricing models.[3]

GrandTotal is a long-standing Mac invoice program designed specifically for macOS, offering a user-friendly layout editor, automatic calculation of totals, VAT and discounts, email sending, and a database for recurring items.[3] It allows a high degree of customization for invoice design and supports integrations with third-party tools such as time tracking, accounting, banking, and mailing applications, all of which matter if you need a consistent, professional invoice layout and smooth financial workflows on your Mac.[3]

sevDesk is a more comprehensive cloud solution that can handle both invoicing and broader accounting or merchandise management.[3] It offers templates, bank reconciliation, dunning, and clear customer management, but requires a subscription and may be more than you need if you only want simple rent invoice generation.[3] The advantage is that it can centralize your billing and accounting in one environment while remaining accessible from a Mac browser.

weclapp is another cloud-based ERP and invoicing platform that works across Apple devices via a browser and mobile apps.[3] It supports professional customer management, configurable invoice templates, project management, time and activity tracking, and automation of recurring invoices, which can be repurposed to handle recurring rent invoices if you model tenants as customers and define rent as a recurring service.[3] This is especially helpful for agencies or service providers who also happen to own rental assets and want to manage everything from a single Mac-friendly platform.

Free and freemium invoicing tools usable on Mac

Beyond Mac-focused vendors, many popular free and freemium invoicing platforms are fully usable on Macs through a browser. Reviews of the best free invoicing software mention tools such as Wave, PayPal invoicing, Zoho Invoice, Square Invoices, Bookipi, and Paymo as leading options for budget-conscious business owners.[9] From a Mac perspective, the key advantage is that these services are web-based and device-agnostic, so you can create quotes and invoices from Safari without installing extra desktop software.

Square, for example, provides a free invoicing module as part of its payment ecosystem, allowing flexible payment schedules, batch invoicing, and automatic conversion of accepted estimates into invoices.[5] If you already use Square card readers with an iPad or iPhone, you can later manage those invoices from a Mac, monitor payments, and reconcile transactions. While these platforms are not rent-specific, you can still use them to send a rent invoice to a tenant, particularly for short-term or one-off rentals such as events or equipment, though you may miss specialized features like tenant ledgers and lease schedules.

Choosing between rent-specific and general Mac billing tools

When deciding what billing software works best on Mac for your situation, start by identifying whether you mainly need rent invoice and rental accounting features, or if you focus on broader business invoicing. If most of your revenue is from rental properties or equipment, specialized tools like Rent Invoice and its browser-based counterpart provide tailored workflows like tenant statements, rent receipts, automated rent tracking, and property accounting reports.[1][2] This specialization typically translates into faster monthly cycles and fewer manual adjustments.

If your business is more diversified, a general-purpose Mac invoicing application like GrandTotal or a cloud platform like sevDesk or weclapp may be more appropriate.[3] These provide broader capabilities—such as project management, merchandise management, and full bookkeeping—at the cost of additional setup time. They can still handle recurring rent invoices but might require custom templates and careful configuration of tax treatments to match local property rules.

Key features to look for in Mac billing software

Regardless of your sector, a good Mac-compatible billing solution should include at least the following capabilities:

1. Easy invoice and rent invoice creation. You should be able to generate invoices and rent invoices quickly from templates, with line-item descriptions, tax calculations, and due dates filled in automatically.

2. Support for recurring billing. For rent and subscription models, recurring invoices are essential so that monthly, weekly, or yearly charges are created without manual data entry. Rent-focused tools like Rent Invoice are designed with this pattern in mind.[1][2]

3. Customer and tenant management. A built-in database of clients and tenants lets you store contact details, lease terms, and payment histories, which simplifies follow-up and reporting. Browser-based RentInvoice highlights tenant billing, rent tracking, and landlord software features exactly for this purpose.[2]

4. Reporting and tax readiness. Whether you work with general invoicing or rent invoices, you need clear overviews of income, outstanding balances, and taxes collected. Rent Invoice includes stock and finance management, payable and receivable reporting, account ledgers, balance sheets, and profit and loss views aimed at small businesses.[1] Similarly, Mac-focused invoice programs emphasize export options and integrations to pass data to your accountant.[3]

5. Cross-device access. Mac users often own multiple Apple devices. Tools that run natively on macOS and also have iOS and iPadOS versions—or that are browser-based—ensure you can draft an invoice on your Mac and share, send, or adjust it from your phone.

Practical workflow example for a landlord on Mac

Imagine you manage a small portfolio of apartments using only Apple hardware. With a Mac-compatible rent invoice solution, you can set up each property and tenant once, specify the monthly rent, deposit, and any recurring fees, and configure automated billing cycles. Each month, the software generates a new rent invoice for every active lease, emails it to tenants, and records it as a receivable. When tenants pay, you log—or automatically match—the payment, closing the invoice and updating your rental income reports.[1][2]

You can then produce rent receipts, tenant statements, and property-level profit and loss reports from your Mac before handing summary figures to your accountant. If you also rent out equipment or vehicles, you can use the same environment to issue short-term rental invoices and monitor returns, avoiding fragmented spreadsheets and manual calculations.[1][2]

How to get started on your Mac

To begin, make a short list of your needs: number of invoices per month, requirement for rent invoice features, need for accounting or just invoicing, and budget. Test at least one rent-focused app like Rent Invoice alongside one general Mac invoice solution like GrandTotal or a cloud-based tool. Most providers offer trials or free tiers, allowing you to check performance on your specific Mac, validate that templates meet your compliance needs, and confirm that you can easily generate, send, and track every invoice and rent invoice directly from macOS.