Top Finance Management Tools for Event Rental Companies: Boost Profits with Invoicing & More

Event rental companies face unique financial challenges, from tracking inventory costs to managing **rent invoices** and payments for tents, tables, AV equipment, and linens. Effective finance management tools streamline quoting, invoicing, budgeting, and reporting, ensuring profitability in a competitive industry. This article explores top software solutions tailored for event rentals, helping businesses optimize cash flow and reduce errors.[1][2][3]

LASSO: Comprehensive Event Financial Management

LASSO provides a complete financial picture for events by tracking costs, managing budgets, and optimizing planning. Key features include accurate estimations for labor, gear, transportation, travel, and additional costs. It simplifies event accounting with intuitive **rent invoice** tools to track deposits, reconciliations, and payments. LASSO supports fast and flexible quoting, e-signature approvals, and simple invoicing with version control for collaboration. It integrates with accounting systems like QuickBooks, keeping all event-related financial data in one place to avoid missing any revenue.[1]

IntelliEvent: All-in-One Rental Business Software

IntelliEvent offers powerful financial tools for event rental companies, including comprehensive accounting for accounts receivable (A/R) and payments. It streamlines invoicing, payment tracking, and cash flow management with integrations to QuickBooks, Xero, and 360 payments. For accounts payable (A/P), it handles purchase orders, vendor relationships, and expense monitoring with PO approvals and detailed reporting. The software provides over 250 reports on revenue, costs, profit margins, client ledgers, and commission reports for venues and hotels, enabling data-driven decisions.[2]

ARM Software: ERP-Powered Event Rental Solutions

Built for event rentals like weddings and corporate events, ARM combines rental software with Sage 100 ERP. It manages contracts, inventory, and billing in one platform, offering point-of-rental and POS functionality to reconcile deposits and post to the general ledger automatically. Features prevent double-bookings with real-time inventory visibility and ensure accurate, on-time payments through advanced invoicing tools that plug revenue leaks.[3]

Other Notable Tools from Capterra Reviews

Capterra highlights several event rental software options valued for billing & invoicing, contract management, customer databases, digital signatures, electronic payments, inventory management, order management, quotes/estimates, and rental management. Standouts include RentKit for simple inventory tracking, EZRentOut for smooth operations from quotes to invoices, Rentman for scheduling and quotes, Flex for customizable management, InflatableOffice for automation with QuickBooks integration, RentMaster for party rentals, Orion Software for ERP with mobile apps, EventOffice for tent rentals, and Rentopian for cloud-based growth.[4]

InTempo: Specialized Rental Accounting

InTempo delivers easy-to-use rental accounting software managing A/P, A/R, and general ledger. It handles unique processes like cycle billing, re-rentals, and revenue accruals, with options for full ERP or QuickBooks integration. Features support customer card storage for recurring rentals and inter-company invoice transfers.[5]

Additional Solutions for Event Rentals

Rentopian prevents double-bookings with real-time inventory tracking and offers dashboards for expenses, income, and ROI visualization. Goodshuffle Pro unifies sales, planning, logistics, and payments. Yo!Rent simplifies party rental management with inventory and bookings tracking. EventOffice supports online client bookings and worker scheduling. Point of Rental provides robust management for events with 40+ years of experience.[6][7][8][9][10]

Key Features to Look for in Finance Tools

When selecting finance management tools, prioritize **rent invoice** automation, QuickBooks/Xero integrations, real-time reporting, A/R and A/P tracking, commission management, and mobile accessibility. These tools reduce manual work, minimize errors, and provide insights into profitability, helping event rental companies scale efficiently.

Implementing the right software can transform financial operations, from generating precise quotes to collecting payments seamlessly. Evaluate demos to find the best fit for your business size and needs.