What Is the Easiest Billing Software to Use for Rent Invoices in 2025?

Why Simple Billing Software Matters for Landlords and Property Managers

Running a rental property business means juggling many tasks: finding tenants, handling maintenance, and, of course, managing money. One of the most time-consuming parts is creating and sending rent invoices, tracking payments, and following up on late rent. That’s where easy-to-use billing software comes in.

The right billing software can automate rent invoices, accept online payments, and keep your books organized with minimal effort. For landlords and small property managers, the goal isn’t a complex enterprise system — it’s a tool that’s intuitive, fast to set up, and focused on rent invoice management. In this guide, we’ll explore what makes billing software “easy” and highlight the most user-friendly options available today.

What Makes Billing Software Easy to Use?

When we say “easiest billing software,” we mean platforms that are:

• Simple to set up and navigate, even for non-tech users
• Designed specifically for rental properties and rent invoices
• Able to automate recurring rent invoices and late fees
• Integrated with online payment processing (ACH, credit/debit cards)
• Mobile-friendly so you can manage rent invoices on the go
• Connected to accounting tools or banks to reduce manual data entry

For many landlords, the ideal system feels like an extension of their daily workflow, not a complicated new job. It should let you create a rent invoice in seconds, send it to tenants, and automatically record payments without jumping between apps.

Top Easy-to-Use Billing Software for Rent Invoices

1. Propertese – All-in-One Simplicity for Rent Invoices

Propertese is a cloud-based property management platform that combines rent invoice automation, tenant communication, and accounting in one place. It’s ideal for landlords and small property managers who want a single dashboard for all their rental operations.

With Propertese, you can create custom rent invoice templates, send batch invoices to multiple tenants, and set up automated rules for recurring charges like rent, pet fees, and utilities. The platform supports integration with Xero and QuickBooks, so your rent invoice data flows directly into your accounting system.

Key features that make Propertese easy to use:

• Custom billing templates and batch rent invoice generation
• Automated payment rules and deposit tracking
• Tenant portal for online rent payments and invoice viewing
• Owner statements and 1099 generation for tax season
• Utility billing (RUBS) to fairly split shared costs

If you’re looking for a modern, all-in-one solution that handles rent invoices and more without a steep learning curve, Propertese is a top contender.

2. TenantCloud – Simple, Free Option for Small Landlords

TenantCloud is a lightweight, user-friendly platform designed for independent landlords with small portfolios. It offers a free plan that includes basic rent invoice and online payment features, making it one of the easiest entry points for new landlords.

With TenantCloud, you can create and send rent invoices, set up late fees, and accept online payments via ACH and credit/debit cards. All payments and invoices are consolidated in one place, and the platform includes basic accounting tools and tax preparation reports.

What makes TenantCloud easy:

• Free plan with core rent invoice and payment features
• Simple interface focused on rent collection
• Online tenant screening and lease management
• Integration with QuickBooks for more advanced accounting
• Mobile app for managing rent invoices on the go

For landlords managing a few units who want a no-frills, low-cost way to handle rent invoices, TenantCloud is a great starting point.

3. DoorLoop – Modern, Mobile-First Rent Invoice Management

DoorLoop is a modern property management platform built for quick rent collection and payment automation. It’s designed to be intuitive and mobile-friendly, making it easy to create rent invoices, track payments, and communicate with tenants from a smartphone or tablet.

DoorLoop supports automated rent invoices, late fees, and online payments, and it includes accounting tools with strong reporting features. The platform is positioned for landlords managing multiple units who want a streamlined, all-in-one experience.

Why DoorLoop is easy to use:

• Modern, clean interface with quick access to rent invoices
• Automated rent collection and payment reminders
• Mobile app for creating and sending rent invoices from anywhere
• Integrated accounting and communication tools
• Quick setup for businesses that want to get started fast

If you value a mobile-first experience and want a platform that simplifies rent invoice workflows, DoorLoop is worth considering.

4. RentRedi – Mobile-Accessible Rent Requests and Invoicing

RentRedi is a landlord-focused platform that emphasizes mobile accessibility. It allows landlords to send rent requests (a form of rent invoice), accept online payments, and track expenses from a smartphone.

RentRedi is especially useful for DIY landlords who manage their properties remotely. While it’s not as full-featured as some property management platforms, it excels at making rent invoice and payment workflows simple and fast.

Key ease-of-use features:

• Mobile-first design for rent invoice and payment management
• Online rent collection via ACH and credit/debit cards
• Basic expense tracking and maintenance request handling
• Simple setup and low learning curve

For landlords who spend most of their time on a phone and want a straightforward way to handle rent invoices, RentRedi is a solid choice.

5. Baselane – All-in-One Rent Invoicing with Banking

Baselane combines rent collection software with integrated banking and AI-powered bookkeeping. It’s designed to be a streamlined, all-in-one financial management platform for real estate investors and property managers.

Baselane automatically generates rent invoices, applies late fees, tracks payments, and tags transactions to the correct property. Because it includes banking, you can manage rent invoices and cash flow from a single dashboard without needing separate accounting software.

What makes Baselane easy:

• No monthly fees for the core platform
• Automatic rent invoice generation and payment tracking
• AI bookkeeping that reduces manual data entry
• Bank integrations that keep everything in sync
• Simple, clean interface focused on rental finances

If you want a billing solution that feels like a personal finance app but is built for rental properties, Baselane is one of the easiest options available.

How to Choose the Easiest Billing Software for Your Needs

When evaluating the easiest billing software for rent invoices, consider these factors:

• Portfolio size: Small landlords may prefer free or low-cost tools like TenantCloud or RentRedi, while larger portfolios may benefit from more robust platforms like Propertese or DoorLoop.
• Accounting integration: If you use QuickBooks or Xero, look for software that integrates directly to avoid manual data entry.
• Mobile access: If you manage properties remotely, a mobile-friendly platform with a good app is essential.
• Automation level: The easiest software automates recurring rent invoices, late fees, and payment reminders so you don’t have to do it manually each month.
• Cost: Balance ease of use with your budget. Some platforms offer free plans or low-cost entry tiers, while others are priced for larger businesses.

Final Thoughts: Simplicity Wins for Rent Invoice Management

The easiest billing software to use is the one that fits your workflow, not the one with the most features. For most landlords, that means a platform that makes creating and sending rent invoices simple, automates payments, and keeps your books organized with minimal effort.

Whether you choose Propertese for its all-in-one approach, TenantCloud for its free plan, DoorLoop for its modern interface, RentRedi for mobile access, or Baselane for its integrated banking, the key is finding a tool that reduces friction in your rent invoice process. Start with a free trial or demo, test the rent invoice workflow, and pick the one that feels most intuitive for your business.

By choosing easy-to-use billing software, you can spend less time on paperwork and more time growing your rental business.