Performa Invoice Checklist: 12 Must-Have Fields for Exporters
A performa invoice, also known as a pro forma invoice, is a preliminary invoice sent by a seller to a buyer before shipping goods or services. It serves as an estimate of the final invoice and helps both parties agree on the terms and conditions of the sale. As an exporter, it is essential to include all the necessary fields in a performa invoice to avoid any confusion or disputes.
What is a Performa Invoice?
A performa invoice is a non-binding estimate of the final invoice, usually sent by the seller to the buyer before shipping goods or services. It includes essential details such as the seller's and buyer's information, product details, pricing, and shipping information.
12 Must-Have Fields in a Performa Invoice
Seller's Information
The seller's information should include:
- Name and address
- Contact details (phone number and email)
- Company logo (optional)
Buyer's Information
The buyer's information should include:
- Name and address
- Contact details (phone number and email)
Product Details
The product details should include:
- Description of the goods or services
- Quantity and unit price
- Total value (including taxes and charges)
- Measurement units (weight, volume, etc.)
Terms and Conditions
The terms and conditions should include:
- Payment terms (method, due date, etc.)
- Shipping terms (mode, delivery date, etc.)
- Insurance and liability clauses
- Return and refund policies
Shipping Information
The shipping information should include:
- Shipping address
- Mode of transport (air, land, sea, etc.)
- Estimated delivery date
- Shipping charges and insurance
Taxes and Charges
The taxes and charges should include:
- GST/VAT/Sales tax
- Customs duties and fees
- Other charges (handling, packaging, etc.)
RentInvoice is a comprehensive rental management software that helps you create professional performa invoices with ease. With RentInvoice, you can:
- Create custom performa invoices with your company logo and branding
- Automate calculations for taxes and charges
- Set reminders for payment and shipping deadlines
- Generate reports and analytics for better business decisions
Conclusion
A well-structured performa invoice is essential for exporters to avoid any confusion or disputes with buyers. By including all the necessary fields, you can ensure a smooth and efficient transaction. With RentInvoice, you can create professional performa invoices that meet your business needs.
Don't forget to download the RentInvoice app for your Android or iOS device to take your rental management to the next level!