Send buyers a clear, professional proforma bill showing estimated costs and taxes before the actual sale is confirmed — no more mismatched paperwork at delivery time.
A proforma bill is a preliminary bill sent to a buyer before the final invoice. It shows estimated quantities, prices, and taxes so both parties can agree on terms before the actual sale or shipment is confirmed. It is not a demand for payment and carries no GST liability until converted into a tax invoice.
Without the right tool, creating and tracking proforma bills becomes a manual, error-prone process.
Businesses often send estimates on plain paper or WhatsApp text, leading to disputes when the final bill doesn't match what was agreed.
Retyping the same line items from a proforma bill into the final invoice wastes time and introduces copy errors.
Without a system, it's hard to track which proforma bills are awaiting customer approval, expired, or already converted.
Create, brand, calculate tax on, and convert your proforma bills, all from one simple dashboard.
Create a professional, GST-ready proforma bill in seconds with your business logo, terms, and itemized pricing.
Convert an approved proforma bill into a final GST invoice instantly, with all line items carried over automatically.
CGST, SGST, and IGST are calculated automatically based on your business location and the buyer's state.
Share proforma bills as PDF over WhatsApp or email, and get notified when the customer views it.
Engineered for seamless performance across multi-device environments with high uptime and secure data cloud backups.
Designed specifically for Indian businesses, supporting standard thermal receipt printers, A4 PDF exports, and custom business logos.
Automated daily backups ensure your document history and customer records are never lost.
Everything you need to know about proforma bills.
Join businesses who trust RentInvoice for fast, accurate, GST-ready billing documents.